ExpenseHub
Claim submission, approval, reimbursement
Expense claims are the most frequent transaction most employees have with HR. If the experience is bad — scanning receipts, chasing approvals, waiting for reimbursement — that becomes the employee's view of the whole HR function. ExpenseHub fixes that.
Travel claims on paper. Fuel receipts in a WhatsApp group. An accountant who approves everything because nobody trained her to question it. ExpenseHub moves claims to a workflow — submission, approval, reimbursement, integration to payroll — with the receipt attached, the policy enforced, and the audit trail built automatically.
What ExpenseHub does.
ExpenseHub handles the full expense claim cycle — submission on mobile with receipt capture, policy-aware validation, approval workflow, and reimbursement through PayEdge.
Submit claims on MobileEdge with receipt photo capture, OCR-assisted field entry, and offline drafts.
Per-grade, per-location, per-category limits enforced at submission; policy breaches flagged with exception workflow.
Manager, budget-holder, and finance approvals configured per claim type and amount; delegation during absence.
Foreign-currency claims with exchange rate capture, receipt attachment, and tax treatment as per FBR.
Approved claims reimburse through the next payroll cycle or off-cycle payment — full audit trail.
Category, cost-centre, and trend analysis visible in Insight360 for finance and HR.
A ExpenseHub cycle, end to end.
- 1Capture
Employee photographs receipt on MobileEdge; OCR pre-fills amount, vendor, and date.
- 2Submit
Claim submitted against cost centre with category, business purpose, and policy-aware validation.
- 3Approve
Routed to manager, then finance — approval on mobile or ESS with one tap.
- 4Reimburse
Approved claims flow into next payroll; paid out via WPS bank file.
ExpenseHub shares data with these modules.
No data re-entry. No broken integrations. One platform, one data model.